Building Use Form

Contact Information

Name:

Phone:

Email:

This address will receive a confirmation email

Event Details

Event Name/Description:

Date of Event:

Actual event start/end time:

Who is the main contact person for this event. If it is not you please list the main contact's name, phone number and email.

Is Event recurring? Yes No

Frequency and/or End date:

Number of people expected:

Do you need the use of the kitchen?

YES (you must contact the Kitchen Coordinator, Angie Santa Ana, 503-680-9518) NO

Set up/Clean up Information

Do you have a building access code?

YES NO (Church staff will contact you to set up building access for your event)

Do you plan to arrive before the event time for set up?

Yes No

If yes, what time will you arrive?

Is there anything we should know about your set up? (ie how many people, are you bringing in decorations, etc)

Do you plan to have time after your event to clean up?

Yes No

If yes, what time will you be finished cleaning up?

Is there anything we should know about your clean up plan? (ie you have a designated clean up crew, you will need special cleaning supplies, etc)

Responsibilities after building use:

Clean up responsibilities are essential to our ability to continue hosting events here at Montavilla Church. Please take a moment to read through the responsibilities you and your group take on, and please make sure they are communicated to your clean up team if that applies to you.

Where to find cleaning supplies:
* Janitors Closet is located in the downstairs hallway, outside of Fellowship Hall.
* Vacuums are located in the Janitors closet, Coffee Brewing room, and Shive Chapel Furnace room.
* Mops, brooms, dustpans, garbage can liners, ladder, and additional cleaning supplies are located in the Janitors closet.
* Extra brooms and dustpans are located in the kitchen.

1. If my event includes food/drink OR I fill garage cans in my room of use, I will collect all garbage/recycling and take it to the dumpsters located by the Modular. I will flatten any cardboard before putting it in the recycle dumpster. I will replace garbage liners if needed. There is rock hide-a-key between the dumpsters on the ground with a dumpster key in it.